Boca Raton, FL, USA
CRE LLC
Executive PERSONAL Assistant
Seeking an experienced PROFESSIONAL, task-oriented Executive/Personal Assistant.
The Role will work directly with a Conair Executive/Owner and will be responsible FOR administrative duties, as well as PERSONAL bookkeeping.
Responsibilities:
- Coordinate travel arrangements
- Communications on behalf of executive including, COORDINATING AND responding to phone calls AND EMAILS in a professional, CALM manner with appropriate professionalism and tone
- Manage calendar to include scheduling meetings, appointments and SOME EVENTS
- Includes being mindful of travel time to/from locations, appropriate breaks in day, AND appropriate attire
- Uphold strict level of confidentiality and safe keeping of access to home and outside offices
- Sustain a level of approachability and professionalism
- Basic Accounting and Bookkeeping including budget, expense disposition, etc on behalf of the business
- MANAGE FAMILY OFFICE
MUST HAVE Qualifications and Skills:
- Minimum of 4+ years’ experience as an Executive Assistant reporting directly to senior management
- Previous Bookkeeping and/or Accounting Experience Required
- Advanced Microsoft Office skills (PowerPoint, presentation skills, etc)
- Must be tech savvy…interested and able to learn new software/apps
- Quickbooks or similar Accounting Software
- Strong organizational, project management and problem-solving skills
- Ability to multi-task
- Must be flexible and self-motivated
- Exceptional interpersonal skills
- Ability to operate in a fluid fast paced environment
- Friendly and professional demeanor
PREFERRED Additional Skills:
2ND LANGUAGE speaking/writing
Exposure or prior work with legal documents (paralegal)
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